Attn:  Debbie Sundeen-City Auditor

REGULAR SCHEDULED MEETING Thursday, May 12, 2005 @ 8:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Rick Aamold, Andy Mack; Rhea Benning

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 8:00 p.m.

April’s minutes were presented & read by Hovet, Knudsvig motioned to approve, Benning seconded; passed; unanimous.

The following bills were presented for payment: Chk#9848 Jami Hovet $417.27; Chk#9849 Jami Hovet $32.95; Chk#9850 Terry Thoreson $507.92; Chk#9851 Traill County Treasurer $250.00; Chk#9852 Nancy Newcomb $337.50; Chk#9853 Office of State Tax Commissioner $127.67; Chk#9854 ND Dept. of Commerce $500.00; Chk#9855 Xcel Energy $578.02; Chk#9856 Traill County Tribune $63.25; Chk#9857 Cenex $19.18; Chk#9858 Rosholt Gravel $300.00; Chk#9859 Rosholt Gravel $527.90; Chk#9860 ND Municipal Bond Bank $5,537.90 Chk#9861 GF/Traill Water $210.60; Chk#9862 First State Bank $18,495.00; Chk#9863 Waste Management $2,572.46; Chk#9864 IRS $341.94; Chk#9865 IRS $231.31. Aamold motioned to approve, Benning seconded; passed; unanimous.

Hovet reported that she had made all grammicatcal changes on the city ordinances.  The council decided to hold a special meeting to discuss in detail what ordinances we want to enforce and rewrite if needed. The meeting will be held on Wednesday, May 18^th, 2005 @ 8:00pm.

No report on the 125^th Celebration.

Council discussed the Central Valley Championship Sign again and no one has looked at the sign to see if the pieces can be repaired. Rosholt & Aamold will try take a look before the next meeting.

Discussion was held on the tree clean-up project. Benning had spoke to Soblick from Reynolds, but he isn’t equipped to do such a large project. Benning also contacted Trees to Go but hadn’t heard anything back. More discussion to be held at June’s meeting, with a final decision on whether we will do any clean-up.

Hovet presented all mower bids, lowest bid was from Hunter Equipment for $4,500.00 to boot after trade-in. Aamold motioned to approve the bid, Knudsvig seconded; passed; unanimous.  Council discussed with Duane Knutsvig, member of the Buxton Park Board, about splitting the cost of the mower, which was agreed apone last fall, and Hovet will bill the Buxton Park Board $2,250.00 for half of the new mower. 

Hovet reported that she had completed the 2004 financial adjustments yet and would have them ready for the June meeting.

Hovet reported she will have the amendments needed on the 2004 financials by June’s meeting.

Karen Nettum approached the city council in regards to lots for sale.  The council reviewed the open lots with her and told her to make a decide on a lot and bring back her house plans for approval. All new homes need to be approved by the council and the building committee. Nettum also told the council that she is interested in bringing in a manufactured house with brick skirting, but wanted to know what the requirements were for foundations.  Nettum will bring more information to the June meeting.

Hovet presented a proposal from the ND Insurance Company requesting $110.00 for extra coverage during the 125^th Celebration. The council discussed and Benning motioned to approve, Mack seconded; passed; unanimous.

Discuss on mosquito spraying for the summer. Hovet will contact Airborne Custom Spraying and make sure that the city has all required paperwork filled out and request a spray before Memorial weekend, the Fourth of July and the 125^th Celebration. She will report back  at June’s meeting with the dates booked. Also the council discussed getting some more mosquito dunks for standing water. Aamold motioned to purchase more dunks, Knudsvig seconded; passed; unanimous. Rosholt will order more dunks from the Buxton Elevator.

Jeannie Vigen, owner of the Triple V Lounge & Grill, requested a gambling permit from the City to help her raise money for the band at the 125^th Celebration. The council discussed and Benning motioned to grant Vigen permit # 12; Mack seconded; passed; unanimous.

Rosholt reported about the broken sidewalk from the Buxton City Hall to the Post Office. He had gotten a quote from Buxton Valley Contracting of $1,950.00.  Benning motioned to accept the bid from Valley Contracting; Aamold seconded; passed; unanimous.

Rosholt report that the lagoon has another leak. He will contact the ND Dept. of Health and discuss a possible discharge.

Rosholt got a quote for $48/hr. for blading the gravel roads around town, the council discussed and Mack motioned to approve the bid; Knudsvig seconded; passed; unanimous.

REGULAR SCHEDULED MEETING Thursday, April 14, 2005 @ 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Rick Aamold, Andy Mack

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

March’s minutes were presented, Knudsvig motioned to approve, Aamold seconded; passed; unanimous.

The following bills were presented for payment: Chk#9839 Jami Hovet $417.27; Chk#9840 Jami Hovet $32.95; Chk#9841 Traill County Treasurer $250.00; Chk#9842 GF/Traill Water $213.40; Chk#9843 Siouxland Advertising $500.00; Chk#9844 $50.00 Buxton Rural Fire Prot. Dist.; Chk#9845 $60.50 Traill County Tribune; Chk#9846 $557.68 Xcel Energy; Chk#9847 $2,572.46 Waste Management of ND.  Aamold motioned to approve, Knudsvig seconded; passed; unanimous.

Hovet reported on the new quote from Display Industries on the Central Valley Champions sign.  The new quote was for $450.00 uninstalled. The council discussed and decided they would try to see if the pieces could be glues back together before accepting the bid.

Hovet reported that Display Industries gave her a price of $70.00/flag.  Rosholt reported that Display Sales quoted him $53.00/flag.  The council discussed and Knudsvig motioned to accept the quote from Display Sales, Aamold seconded; passed; unanimous.

Aamold spoke with Roger @ Dakota Tree Services in Devils Lake to discuss the tree clean-up on the north edge of town. Roger seemed interested in the project but hasn’t gotten back to either Aamold or Rosholt to discuss further details.

Bobbi Olson reported to the council that she had purchased the old Buxton Bank for a $1.00 from the Buxton Historical Society. She plans on renovating the property as a non-profit organization with future plans of having a business facility. She presented to the council a probable cost for completing the project, and requested a $1,000.00 match contribution to a Traill County Historical Society grant that she will be completing by April 30, 2005.  The council discussed and Mack motioned to match the $1,000.00 contribution, Knudsvig seconded; passed; unanimous.  

Hovet presented the audit recommendations from the state to the council. The council reviewed and discussed the action items that needed to be taken care of. Hovet will follow-up on items before the next meeting. Mack motioned to accept the recommendations from the state audit, Aamold seconded; passed; unanimous.

Hovet presented the 2004 financials before the audit changes, the council reviewed and discussed. Hovet will be contacting he state auditor to discuss the changes needed and then she will present them again in May for approval. Hovet will also present what amendments need to be done for exceeded the budget.

Rosholt reported on the back taxes at 414 Neill St. He had spoken with Becca at Traill County and she stated that there were no taxes owed on that property as the city requested they be disallowed. Hovet will contact Jeannie Lenz, Greenberg Realtor, to see if anyone is still interested in the property.

Rosholt reported that the Buxton Fire Dept is looking into getting a grant to help pay for the needed handicap renovations to the Fire Hall, more to be discussed at the May meeting.

Rosholt reported that Rod from the ND Rural Water Systems asked for annual dues of $50.00.  The council reviewed what the ND Rural Water Systems does for us and decided not to pay the dues.

Discussion on roll-offs for spring clean-up.  Hovet will order two “garbage only” roll-offs for April 30^th, 2005.

Mack motioned to change the meeting time for the summer months to 8:00pm, Aamold seconded; passed; unanimous.

Kundsvig moved to adjourn; Aamold seconded; passed; unanimous.

SPECIAL MEETING Thursday, March 24, 2005 @ 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Rhea Benning, Rick Aamold, Andy Mack

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

Tom Lockney presented his recommendations for the City of Buxton ordinances. He stated that there were lots of “editorial” changes that needed to be done, for example, complete “City of Buxton”, raise the minimum fee from $500 to $1,000, and most importantly have the page #’s in sequence, along with an index for quick viewing. The council discussed there biggest issues: parking, burning, pets @ large, and abandoned vehicles, with Lockney and decided to have Hovet redraft these ordinances for the April meeting, the council will then review. Lockney recommended the following steps so that the county can officially handle all disputes 1) get an official letter from the District stating that they will handle all City of Buxton disputes. 2) Speak with the local deputy about the specific ordinances we’d like to enforce and possibly give them a small booklet of these ordinances. 3) Talk with Stuart Larson, Traill County States Attorney, as he will be handling all your disputes in district court and finally if you’d like to update all our city ordinances, first make all editorial changes, then contact Elaine Ayers @ Central Legal Research for there legal assistance in reviewing all the state statues listed in the ordinance booklet This is a free service funded by the state.

Hovet will be working on editorial changes within the next few months.  She will report all updates at monthly meetings.

The council discussed the proposed Fire Hall renovations. Mack will represent the city at the next District meeting and find out estimates on how much the District would like the city to contribute.

REGULAR SCHEDULED MEETING Thursday, March 17, 2005 @ 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Rhea Benning, Rick Aamold

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

February’s minutes were presented, Aamold moved to approve the minutes, Benning seconded approval of the minutes; passed; unanimous.

The following bills were presented: GF/Traill Water $205.00 Chk#9832; Jami Hovet $95.92 Chk#9833; Jami Hovet $417.27 Chk#9834; Traill County Treasurer $250.00 Chk#9835; Xcel Energy $734.76 CHk#9836; Waste Management $2,572.46 Chk#9837; Traill County Tribune $71.50 Chk#9838. Kundsvig moved to approve all bills, Benning seconded; passed; unanimous.

Hovet reported on meeting with Tom Lockney to discuss his city ordinance recommendations. Lockney will not be available until Thursday, March 24^th; the council will meet with him then to discuss further.

No discussion on the 125^th Centennial.

Hovet contacted Display Industries for a quote on fixing the damaged CV Champions sign, they came back with a quote for $650.00 uninstalled or $750.00 installed, the council reviewed what we paid for the original sign ($800.00), Hovet will contact Jim Anderson @ Display again to see if he will lower the cost due to the original cost.

Hovet reported that she hasn’t received any word from Display Industries on a cost for the signs; she will try contact again before next months meeting.

Rosholt reported that Siouxland Advertising Art has finished the new welcome sign, it can be picked up at any time.  

The council discussed the idea of getting a new mower. Rosholt will contact local John Deere dealers for quotes on new machines, including a trade in of the old. All quotes will need to be received by Hovet before the May 12^th, 2005 meeting. Hovet will contact the Buxton Park Board president, Ross Henningsgard to attend, as the cost of the new mower will be split between the two parties, as decided in 2004.

Hovet reported that Jeannie Lenz, Greenberg Realtor, had called her to discuss the 414 Neill St. lot that is for sale.  Lenz has an interested party, but she told Hovet she heard from the Traill County Auditor, Rebecca Braaten that a new deed could not be written until the back taxes were paid for, which are $6,500.00, making the total amount of the lot $12,500.00. The council discussed this and Rosholt is going to contact Braaten to discuss further.

The council discussed the trees on the north end of town. Everyone agreed that they needed to be cleaned up, dead ones removed & over hanging ones trimmed, Aamold knew of a company that does this type of work he will contact and get prices. More discussion at the April’s meeting.

REGULAR SCHEDULED MEETING Thursday, February 10, 2005 @ 8:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Rhea Benning, Rick Aamold, Andy Mack

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

January’s minutes were presented, Mack moved to approve the minutes, Benning seconded approval of the minutes; passed; unanimous.

The following bills were presented: Jami Hovet Chk#9816 $417.27; Jami Hovet Chk#9817 $32.95; Traill County Treasurer Chk#9818 $250.00; GF/Traill Water Chk#9819 $207.80; IRS Chk#9820 $229.50; Xcel Energy Chk#9821 $1196.01; Waste Management Chk#9822 $2,572.46; Rosholt Gravel Chk#9823 b$2,275.00; Workforce Safety & Insurance Chk#9824 $397.45; Bank of ND Chk#9825 $600.00; North Star Mutual Insurance Chk#9826 $92.00; Traill County Tribune Chk#9827 $149.05; Lake Agassiz Water Authority Chk#9828 $100.00 . Kundsvig moved to approve all bills, Mack seconded; passed; unanimous.

Hovet read aloud the memo & recommendations from Tom Lockney regarding the city ordinances. Lockney had recommended that the council appoint a subcommittee to review the recommendations with him in detail and then proceed with having a law student review the ordinances to make sure they abide by ND Century Code and rewrite them. Then Lockney’s recommendations included using the CLR for amending the ordinances as they are a free agency from the state. Hovet will contact Lockney to setup the next meeting with the council, as the council decided that everyone should be involved vs the subcommittee.

No discussion on the 125^th Centennial.

Hovet contacted Speedy Signs about the damaged CV sign, and later found out that they weren’t the vendor that created our sign. She will now contact Display Industries for a quote on fixing the sign before submitting a claim to the insurance company as the city’s deductible is $500.00. She will report more at the March meeting.

The council discussed ideas for a new welcome sign. Rosholt  reported that Siouxland Advertising Art will create a 4x8 sign, like the one we already have for $500.  Knudsvig moved to accept the proposal, Aamold seconded; passed; unanimous. Rosholt will contact them and get the sign going.

Robert Herkenhoff from Minn-Dak Asphalt was present at the meeting to discuss the over billing on the street repairs and try to settle things with the city. Bob explained his side of the situation and brought paperwork and pictures for our review. The council discussed and spoke with Bob about the use of gravel vs. the mix, along with the quality of work on the crack sealing. Rob stated that he would now settle for $1,000.00 which would be the cost of using gravel vs. the mix. Rob left the building while the council discussed, Knudsvig moved to pay the settlement of $1,000.00 with the stipulation that if we should have any problems with the area between Reeves & Neill within the next two years that Minn-Dak Asphalt would repair it for free; Mack seconded; passed; unanimous. Rob then wrote up a letter stating that he would indeed repair that area if any problems do occur within the next two years and gave it to Hovet for the city records.

Aamold inquired on the purchase of a new mower yet this spring. Hovet will add this item to March’s agenda, more discussion next month.

Rosholt reported that the Buxton Fire Department is talking about making the bathrooms handicap accessible, and as this is a meeting place for the city council that some of the expenses could be handed down to the city. Proposals are in the works and more discussion will be held at a later time.

Mike Crocker was present at the meeting to discuss police patrol for the 125^th Centennial Celebration. The council discussed the proposed events that will be happening during the three days and told Crocker that we will be in touch as the date nears.

Crocker also updated the city council in regards to the drug dog that Traill County now has, he has been very successful in all the testing. He said if we would ever want to have demonstrations, to just call him.

Kundsvig moved to adjourn; Benning seconded; passed; unanimous.

REGULAR SCHEDULED MEETING Thursday, January 13, 2005 @ 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Rhea Benning, Rick Aamold, Andy Mack

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

December’s minutes were presented, Benning moved to approve the minutes, Aamold seconded approval of the minutes; passed; unanimous.

The following bills were presented: Jami Hovet $418.32 Chk#9805; Jami Hovet $32.95 Chk#32.95; Traill County Treasurer $250.00 Chk#9807; US Postmaster $24.00 Chk#9808; GF/Traill Water $188.20 Chk#9809; Traill County Highway Dept $130.29 Chk#9810; Rosholt Gravel $1,821.50 Chk#9812; Xcel Energy $554.66 Chk#9813; Waste Management $2,572.46 Chk#9814. Kundsvig moved to approve all bills, Mack seconded; passed; unanimous.

No discussion on the 125^th Centennial.

The council discussed ideas for a new welcome sign. Rosholt will get final bids from all businesses, more discussion to be held in February, as the city needs to get there order in so the sign can be ready by spring.  

Hovet contacted the insurance company in regards to the damaged CV Champions sign.  The property is insured, she now needs to contact them again to finalize the repair. She will report more at the February meeting.

Hovet read a letter from Minn-Dak Asphalt regarding the over billing on the street repairs. Minn-Dak Asphalt is requesting that the city split the difference of the over billing ($1,562.32) as they contacted Mack and Rosholt about the difference in the bid and what actually needed to be done. The council discussed and came to the conclusion that Hovet will write a letter back to Minn-Dak Asphalt stating that we will not be paying back any portion of the over billing, as the bid from them states this is the price that both parties agreed to and that is the amount the city has already paid.  

Hovet reported on the ordinance recommendations from Tom Lockney. Hovet hadn’t gotten the recommendations from Lockney so he contacted him earlier in the week and he stated that he will get them written up for February’s meeting, along with a bill. If the council is interested in meeting with him, he will be available for the meeting. Lockney also mentioned in his letter to Hovet that a service agency @ the law school in Grand Forks, CLR, will draft up all new or amended ordinances for free, as this is a state funded agency. The council will review all recommendations and discuss further at February’s meeting.

Benning presented a memo from Stuart Larson in regards to the annexation project. The council reviewed and discussed. Hovet will publish the notice of a public hearing two times in the Traill County Tribune and a special meeting will be held on Wednesday, February 23^rd, 2005 @ 7:00pm for any objections. If there are no objections, the land is officially annexed.

Kundsvig moved to adjourn; Mack seconded; passed; unanimous.

REGULAR SCHEDULED MEETING Thursday, December 9, 2004 @ 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Rhea Benning, Rick Aamold, Andy Mack

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

November’s minutes were presented, Knudsvig moved to approve the minutes, Benning seconded approval of the minutes; passed; unanimous.

The following bills were presented: Jami Hovet Chk#9792 $418.32; Jami Hovet Chk#9793 $65.90; GF/Traill Water Chk#9794 $221.80; Traill County Tribune Chk#9795 $250.00; ND Sewage Pulp Lift Service Chk#9796 $200.00; Waste Management Chk#9797 $2,524.08; ND League of Cities Chk#9798 $300.00; Traill County Recorder Chk#9799 $10.00; Traill County Tribune Chk#9800 $53.35; Xcel Energy Chk#9801 $139.83; Steve Larson Chk#9802 $730.34; Pribula Engineering Chk#9803 $1,890.00. Benning moved to approve all bills, Aamold seconded; passed; unanimous.

Hovet reported that she had talked with Tom Lockney and he had read through the city ordinances.  He will be sending Hovet a memo with all his recommendations, including a bill.   If the city decides to have him rewrite all the changes, he is willing to do that at the per hour cost stated on the bill. If not, then he recommends that the city gets someone to make this updates before they pass it onto the district. Hovet will present the updates, along with the bill at the next meeting.

Rosholt reported on the last meeting for the 125^th celebration. They drew for the November raffle tickets and the December tickets are now on sale. The buttons are in and they will be selling for $5.00, anyone interested in helping # the back of the buttons is asked to be at the Triple V @ 6:00 Tuesday, Dec. 14^th.  The next meeting on the celebration is Dec. 22^nd @ 7:00 at the Buxton Fire Hall.

The council discussed possible ideas for a new welcome sign. More discussion to be held in January, as the city needs to get there order in so the sign can be ready by spring.  

Hovet tried to contact the insurance company in regards to the damaged CV Champions sign, she will try get a more definite answer by January’s meeting.

Rosholt surveyed the area for the ditch around the south part of city. The council discussed and Knudsvig motioned to dig the 2 ditches (south and east); Mack seconded; roll call – all “I”; passed; unanimous.

Rosholt reported the south side wall of the City Hall was torn down, so he’s going to get a piece of plywood to get it covered. He also covered the front window and the other window still needs to be covered. Rosholt will get it covered before the January meeting.

Hovet reported that she gave Permit#11 to the Summer Baseball League for bingo cards, this is there yearly fundraiser.

Rosholt reported that the City Hall needs painting before the 125^th Centennial.  Aamold moved to purchase paint to paint the City Hall, Benning seconded; passed; unanimous.

Rosholt reported that Jerry Pribula had finished the surveying of the dike and elevator road to be annexated into the city. He presented the new map of the City to the council and reported that the council needed to name the two new sections that were annexated into town. Knusdvig moved to name the new dike the “Goodman 2^nd Addition”; Mack seconded; passed; unanimous. Mack moved to name the elevator rd “Reeves Addition”, Aamold seconded; passed; unanimous. Rosholt then presented the bill for all Pribula’s work. Knudsvig moved to pay the bill for $1,890.00; Aamold seconded; passed; unanimous.

Mack and the council discussed the bill from Minn-Dak Asphalt for the patch work that is over $3,000 over bid. Mack & Hovet will draft a letter to send along with a check for the approved bid amount. Chk#9783 is voided; Chk#9804 is approved and will be sent.

Kundsvig moved to adjourn; Aamold seconded; passed; unanimous.

REGULAR SCHEDULED MEETING Thursday, November 11, 2004 @ 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Rhea Benning

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

October’s minutes were presented, Benning moved to approve the minutes, Knudsvig seconded approval of the minutes; passed; unanimous.

The following bills were presented: Waste Management of ND Chk#9777 $2,524.08; Ohnstad Twichell Chk#9778 $240.00; Cenex Chk#9779 $21.24; Traill County Tribune Chk#9780 $48.40; ND Municipal Bond Bank Chk#9781 $537.50; GF/Traill Water Chk#9782 $210.60; Buxton Valley Contracting Chk#9784 $250.00; Oppegard’s Chk#9785 $42.63; First State Bank Chk#9786 $3,495.00; Full Service Insurance Chk#9787 $875.00; Xcel Enrgy Chk#9788 $629.46; Traill County Treasurer Chk#9789 $250.00; Jami Hovet Chk#9790 $418.32; Jami Hovet Chk#9791 $43.93. A check for Minn-Dak Asphalt #9775 $3,000.00, was approved to be paid for the crack sealing. Kundsvig moved to approve all bills except check#9783 for Minn-Dak Asphalt for $11,703.00 because it was over the approved bid that the city received. More discussion will be held when Andy Mack is available, Benning seconded; passed; unanimous.

Rosholt hadn’t heard from Tom Lockney so the discussion regarding the city ordinances is tabled till December. Hovet will try contact him during the day and Rosholt will keep trying during the evening.  

Rosholt reported on the last meeting for the 125^th celebration. Knudsvig moved to approve a motion for a gaming permit, #11, Benning seconded for the sale of raffle tickets to generate some money.  Also Rosholt reported that the pins are on order and they will be sold for $5.00. The next meeting is going to be held on Nov. 30^th, @ 7:00pm. Anyone interested in helping out with the festivities is welcome.

The council discussed possible ideas for a new welcome sign. More discussion to be held in December.

Benning inquired on the damage to the Central Valley Champion sign. Hovet will contact the insurance company to see if we can get it fixed under our insurance.

Hovet reported that she had written a letter to the County to disallow the back taxes on the 414 Neill St. property. The County has disallowed them and the city isn’t responsible for payment.

Hovet presented a letter from the ND Dept. of Health, Rosholt is going check on the date of discharge and report back to Hovet so she can complete the form and send it back.

Rosholt reported that Jerry Pribula has started his measuring of the dike and elevator road to be annexated into the city. Rosholt will call a special meeting with the paperwork is ready.

Rosholt reported that he measured the north ditch of County Rd 21 for the possible ditch around the city. He also spoke with all land owners and got approval from Scott Hong, Claire Johnson, Oscar James.  More discussion to be held in December.

Kundsvig moved to adjourn; Benning seconded; passed; unanimous.

REGULAR SCHEDULED MEETING Thursday, October 7 2004 @ 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Andy Mack, Rhea Benning

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

September’s minutes were presented, Benning moved to approve the minutes, Knudsvig seconded approval of the minutes; passed; unanimous.

The following bills were presented: Traill County Treasurer Chk#9766 $250.00; Jami Hovet Chk#9767 $418.32; Xcel Energy Chk#9768 $1,098.53; Waste Management Chk#9769 $2,419.09; Cenex Chk#9770 $93.01; Traill County Tribune Chk#9771 $107.80; Oppegards Chk#9772 $77.49; GF/Traill Water Chk#9773 $196.60; Airborne Custom Spraying Chk#9774 $290.00;  Benning moved to approve all bills, except the Traill County Treasurer Chk#9776 $4,519.26 for the back pay on taxes for 414 Neill St. and the Minn-Dak Chk#9775 $3,000.00 for the crack sealing. Mack seconded; passed; unanimous. Hovet will contact Becca @ Traill County Auditors office to check on the taxes bill and Mack will review the cracking sealing around town to verify the 7,500 ft of sealer.

Rosholt hadn’t heard from Tom Lockney so the discussion regarding the city ordinances is tabled till November. Hovet will try contact him during the day and Rosholt will keep trying during the evening.  

Rosholt reported on the last meeting for the 125^th celebration. Committees were established to help break up different tasks and Jodi Soderberg is going to draft up buttons to be sold to start raising money for the events. The council reviewed banners from a catalog that would look nice around town, more discussion at November’s meeting.

Hovet opened the only snow removal bid from Rosholt Gravel & Excavating.  The council reviewed and discussed, Knudsvig moved to except the bid from Rosholt; Benning seconded; passed; unanimous.

Hovet presented the 2004 financials through August, the council reviewed and discussed. No action taken.

Hovet presented the 2005 budget and reviewed all figures with the council. Benning moved to approve the 2005 budget, Knudsvig seconded; passed; unanimous.

  Rosholt reported on the welcome sign possibilities.  He is still receiving bids from companies. The council discussed the idea of landscaping around the sign, more discussion to be held at the November meeting.

Council discussed the damage on the Central Valley Champion sign. Hovet will contact the insurance company to see if we can get it fixed under our insurance.

Hovet reported that the Luther League requested a permit # for raffling off a CV blanket. Hovet gave them permit #10.

Benning gave Hovet a copy of Title 39 Motor Vehicle Chapter 39-01 regulations. This title is for all motorized vehicles and what the police patrol can pull you over for. Hovet will file in the ordinances.

REGULAR SCHEDULED MEETING Thursday, September 9, 2004 @ 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Andy Mack, Rick Aamold, Rhea Benning

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

August’s minutes were presented, Mack moved to approve the minutes, Aamold seconded approval of the minutes; passed; unanimous.

The following bills were presented: Best Buy Chk#9752 $98.00; Traill County Treasurer Chk#9753 $250.00; Oppegard’s Chk#9754 $261.00; GF/Traill Water Chk#9755 $150.94; IRS Chk#9756 $231.23; Waste Management of ND Chk#9757 $2,419.09; Gene Rosholt Chk#9758 $50.00; Trophy House Chk#9759 $22.00; Jami Hovet Chk#9760 $418.32; Rosholt Gravel & Excavating Chk#9761 $5,770.00; Cenex Chk#9762 $146.47; Xcel Energy Chk#9764 $542.87; Lake Agassiz Chk#9763 $100.00. Knudsvig moved to approve all bills, Mack seconded; passed; unanimous.

Rosholt presented a plaque and gift certificate to Greg Troftgruben for his dedicated 12 years of service on the Buxton City Council.

Rosholt hadn’t heard from Tom Lockney so the discussion regarding the city ordinances is tabled till October.

Mack opened and read aloud the three bids received for the street repairs, first bid from Aggregate came in at $9,150.00, second bid from Minn-Dak Asphalt came in at $8,578.35; and third bid from Strata came in at $13,400.00.  Council discussed and Benning moved to accept the bid from Minn-Dak Asphalt for $8,578.35, Knudsvig seconded; passed; unanimous.

Mack also opened another bid from Minn-Dak for crack sealing, which came in at $3,000.00, Knudsvig motioned to accept the bid for the crack filling; Benning seconded; passed; unanimous.

Jennifer Otteson & Jeannie Vigen approached the council in regards to the date set for the 125^th Buxton Centennial celebration.  They were under the impression that the first meeting was to propose dates for the celebration and see what feedback came from the residents, versus picking a date which now competes with neighboring towns activities. They would like to propose a new date of the last weekend in July 2005, which has always been Buxton’s weekend for activities. They will go to the next meeting, September 13^th @ 7:00, to discuss.

The council discussed what action needs to be taken for Halloween night. The decision was made that anyone is welcome to help walk around town to patrol the streets; the meeting point will be the Buxton Fire Hall on October 31^st, 2004.

Council discussed the upcoming 2004-2005 snow removal season. Hovet will put out bids to be opened at the October meeting. 

Mack inquired on the progress of the annexation of the elevator and dike. Rosholt talked with Kerry Rice, elevator manager, about the exact location, etc and now needs to get with Jerry Pribula to have him complete the process.

Rosholt reported that the lot on 414 Ives St. is open for sale. Council discussed advertising the lot, Knudsvig moved to have Hovet contact Jeannie Lenz with Greenberg Realty about advertising the lot, Aamold seconded; passed; unanimous.

Rosholt reported that he is going to take a picture of the welcome sign into a few painting companies in Grand Forks and see what the cost would be to repaint it. He will report at the next meeting. Benning also mentioned that she might know of someone interested in repainting it, so will also check with them and report at the next meeting.

Hovet reported that she would like to dispose of the old computer. Council discussed and Hovet will check with Terry Thoreson, city assessor and Nancy Newcomb, city website designer to see if either of them would be interested, otherwise she will dispose of it.

Hovet also reported that she no longer has Internet access at her home. The council discussed and the city will purchase an account for the auditor’s use. Hovet will contact Midcontinent Communications to open an account.

REGULAR SCHEDULED MEETING ~ Wednesday August 11th, 2004 at 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Andy Mack, Rick Aamold, Rhea Benning

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

July’s minutes were presented, Benning moved to approve the minutes, Mack seconded approval of the minutes; passed; unanimous.

The following bills were presented: Jami Hovet $418.32 Chk#9738; Samantha Larson $1,559.70 Chk#9739-VOIDED; Traill County Treasurer $250.00 Chk#9740; GF/Traill Water $262.72 Chk#9741; IRS $229.50 Chk#9742; Xcel Energy $254.11 Chk#9743; Cenex $153.74 Chk#9744; Traill County Tribune $77.00 Chk#9745; Farmers Union Elevator $120.00 Chk#9746; ND Rural Water Systems Assoc. $25.00 Chk#9747; Waste Management $2,419.09 Chk#9748; Oppegard’s $29.24 Chk#9749; Bank of ND $8,700.00 Chk#9750. Knudsvig moved to approve all bills, with the voiding of Samantha Larson check and reprint with Steve Larson, Aamold seconded; passed; unanimous.

Rosholt hadn’t heard from Tom Lockney so the discussion regarding the city ordinances is tabled till September.

Mack reported on the sewer line check.  Structurally the lines are in good condition, there are a few spots that need more research and possibly cleaning. Council discussed and if Mack can get access to rent a blower, Knudsvig moved to clean the trouble spots, Benning seconded; passed; unanimous.

Hovet opened & read aloud the only bid from Rosholt Gravel and Excavating for the removal of debris and foundation at 414 Neill St. Aamold moved to accept the bid for $4,200.00; Mack seconded; passed; unanimous.

The council and park board discussed the issue about maintaining the parks and what financial condition the park board is in to help out with the cost of mowing; due to the fact a large portion of the city mowing is the park’s property.  The park board agreed with splitting the cost of a new mower next spring with the city, and council agreed that the city will still maintain the park property for free.  Hovet reported that the park property is the Buxton Park District’s.  There will be more discussion on specific costs next spring.

Mack reported on the street repairs needed around town. There are 14 spots and the aisle needing repair, but the cracks are in good condition for this year. Mack will write up a “request for bids” and give to Hovet to post in the Traill County Tribune. Bids will be opened at the September 9^th, 2004 meeting.

Discuss was held on the upcoming 125^th Buxton Centennial. Hovet will post signs for a “planning” meeting on August 23^rd, 2004 @ 7:00pm at the Buxton Fire Hall. Anyone interested in helping with the celebration should attend.

No old business to discuss.

Benning reported that there were kids going into the old Buxton Hall again. Rosholt will ask Valley Contracting to board up the windows w/ thick plywood and Hovet will post “No Trespassing” signs on all doors.

Hovet reported that the computer needs fixing, as when it boots up, it doesn’t recognize Microsoft XP as a loaded program. She will bring it into Best Buy for a quote on an estimated cost to fix. Also, the computer needs an updated virus scan program; Hovet will also look into a cost for this, she will report at the Sept. meeting.

Aamold reported that the Buxton Elevator requested that the city bring in some gravel for the road before harvest. Knudsvig moved to have Rosholt Gravel bring in 70 yds of gravel & level; Mack seconded; passed; unanimous.

Aamold moved to adjourn; Benning seconded; passed; unanimous.

REGULAR SCHEDULED MEETING ~ Thursday, July 15, 2004 at 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig, Andy Mack, Rick Aamold

Recording: Jami Hovet 

  The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m.

Knudsvig read the US Constitution oath to Rick Aamold, the elected new council member; Aamold repeated and agreed to the oath; the council welcomed him aboard.

June’s minutes were presented, Knudsvig moved to approve the minutes, Aamold seconded approval of the minutes; passed; unanimous.

  The following bills were presented: Jami Hovet $458.02 Chk#9726; Traill County Treasurer $250.00 Chk#9727; State Fire & Tornado Insurance $173.78 Chk#9728; Office of Treasurer $248.98  Chk#9729; Waste Management $2,419.09 Chk#9730; Stamp Fulfillment Services $624.85 Chk#9731; GF/Traill Water $210.60 Chk#9732; IRS $231.40 Chk#9733; Cenex $223.10 Chk#9734; Xcel Energy $628.96 Chk#9735; Airborne Customer Spraying $290.00 Chk#9736; Traill County Tribune $67.10 Chk#9737 Chk#9731. Mack moved to approve all bills, Knudsvig seconded; passed; unanimous.

 Rosholt hadn’t heard from Tom Lockney so the discussion regarding the city ordinances is tabled till August.

Mack reported that he hasn’t had time to do the sewer line checkup, this is also tabled till August.

Rosholt reported that the Buxton Fire Dept. will not burn down the torn down building at 414 Neill St. The council discussed what to do and it was decided that the city will put out bids to remove the debris and foundation, along with bring in clay back fill to level out the ground; the bids will be accepted until August 11^th and will be opened at the August 12^th meeting.  Knudsvig moved to put out the bids, Mack seconded; passed; unanimous.

The council discussed having another aerial mosquito spray before the Buxton Street dance. Aamold moved to have Airborne Custom Spraying spray for mosquito’s one evening the week of July 26^th, preferably closer to the end of the week, Mack seconded; passed; unanimous. Hovet will contact Airborne Custom Spraying and setup an appointment.

The council discussed that they need to appoint a new residing president when the mayor isn’t available. Rosholt appointed Andy Mack as the new residing president.

Hovet reported the final votes cast from the 2004 election. If anyone is interested in viewing these results, please contact her.

Rosholt reported that Greg Johnson would like to dig a ditch on the south side of his house for better water drainage. The council discussed and Knudsvig moved to okay the ditch, Aamold seconded; passed; unanimous.

The council discussed giving Greg Troftgruben a plaque for his years of service with the City of Buxton. Knudsvig moved to purchase a plaque, Aamold seconded; passed; unanimous. Hovet will get one made and invite Greg to the next meeting.

Mike Hovet approached the council to discuss the condition of the roads in town. The council discussed areas in need of repair, Mack will figure out the square footage of all repairs needed, along with the paving of the trailer court road and report at the August meeting.

Mike Hovet also approached the council in regards to residents parking things in alleys blocking traffic.  The council discussed this issue and stated it’s also a fire hazard. Hovet will be putting a notice in the next newsletter.

The council discussed the park property and ball diamond on north side of town. The council would like to discuss this property and maintenance issues with a park board representative at the August meeting. Hovet will invite a representative.

Rosholt reported that the summer of 2005 is Buxton’s 125^th Centennial.  The city if looking for volunteers to help plan a celebration, please contact any of the council members to discuss.

Mack moved to adjourn; Aamold seconded; passed; unanimous.

REGULAR SCHEDULED MEETING ~ Thursday, June 10, 2004 at 7:00 PM Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Derric Knudsvig,  Rhea Benning

Recording: Jami Hovet 

  The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m. May’s minutes were presented, Knudsvig moved to approve the minutes, Benning seconded approval of the minutes; passed; unanimous.

  The following bills were presented: Traill County Tribune Chk#9710 $250.00; Xcel Energy Chk#9711 $536.05; Traill County Tribune Chk#9712 $22.00; GF/Traill Water Chk#9713 $191.00; Oppegard’s Inc. Chk#9714 $93.50; City of Grand Forks Chk#9716 $54.50; Cenex Chk#9717 $129.30; Waste Management of ND Chk#9718 $2,573.55; Lake Agassiz Regional  Council Chk#9719 $13.00; Jami Hovet Chk#9720 $418.32; Derric Knudsvig Chk#9721 $554.10; Rhea Benning Chk#9722 $554.10; Greg Troftgruben Chk#9723 $554.10; Andy Mack Chk#9724 $554.10; Gene Rosholt Chk#9725 $969.68. Benning moved to approve all bills, Knudsvig seconded; passed; unanimous.

 Rosholt hadn’t heard from Lockney so the discussion regarding the city ordinances is tabled.

Mack was not present at the meeting, so an update on the sewer line check is tabled.

Council discussed the torn down building on the old Kellet property.  Rosholt will approach the Buxton Fire Dept. in regards to burning the pile at the Monday, June 14^th meeting.  Rosholt will report at July’s meeting if not before hand.

Hovet reported the June 5^th, 2004 election results. Gene Rosholt was re-elected as mayor, Rhea Benning was re-elected to the council, and Rick Aamold received the most votes for the second council position. Hovet will approach him to offer the position. Ross Henningsgard was re-elected to the park board, along with a tie between Warren Brend and Bruce Otteson, Warren Brend declined the offer, Hovet will approach Bruce to offer the position. Hovet also reported that the vote to publish the city council minutes passed with a 37-9 result in favor of publishing the council minutes monthly. Hovet will proceed with publishing the minutes with the Traill County Tribune.

Hovet presented the financial results through May to the council. The council reviewed and discussed.

Hovet reported that the city is setup for an aerial spray through Custom Airborne Spraying whenever they want one. Knudsvig moved to have a spray as soon as possible, Benning seconded. Hovet will contact Custom Airborne Spraying for an appointment and post notices around town.

Rosholt reported that the west property that was annexed into town a couple years ago still isn’t within city limits as we haven’t had an official map drawn for the county. Rosholt will contact Pribule Engineering to have a map drawn.  Rosholt also reported that as long as we are having Pribule Engineering do a map for the west side of town that we should have him drawn one up for the east side of town over the railroad tracks. The city will be annexing this property into city limits very soon. Knudsvig moved to have Pribule Engineering survey and draw up this map, Benning seconded, passed; unanimous.

John Seablom approached the council about purchasing a the Rodriquez lot, Benning moved to sell the lot to Seablom, Derric seconded; passed; unanimous.

Hovet presented a letter from the FBLA group at Central Valley that was requesting a donation for there national convention in Colorado. Benning moved to donate $25, the motion died for the lack of a second. No donation will be made.

Benning moved to adjourn; Knudsvig seconded; passed; unanimous.

Regular Scheduled Meeting ~Thursday, May 13, 2004  at  7:00 PM  Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Andy Mack,  Rhea Benning

Recording: Jami Hovet 

  The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m. March’s minutes were presented, Mack moved to approve the minutes, Benning seconded approval of the minutes; passed; unanimous.

  The following bills were presented: Rosholt Gravel Chk#9695 $540.00; Jami Hovet Chk#9696 $418.32; Terry Thoreson Chk#9697 $462.80; Traill County Treasurer Chk#9698 $250.00GF/Traill Water Chk#9699 $216.20; Waste Management Chk#9700 $2,726.53; Traill County Tribune Chk#9701 $103.05; Cenex Chk#9702 $22.03; State Tax Commissioner Chk#9703 $70.00; Nancy Newcomb Chk#9704 $262.50; IRS Chk#9705 $229.50; ND Municipal Bond CHk#9706 $537.50; First State Bank Chk#9707 $18,900.00; City of Grand Forks Chk#9708 $54.50; Xcel Energy Chk#9709 $1,054.14.  moved to approve all bills, Troftgruben seconded; passed; unanimous.

 Rosholt reported that he hasn’t heard from Tom Lockney or his student. Rosholt will contact Tom before June’s meeting if he hasn’t heard anything.

Mack reported on the sewer line checkup.  He is in the process of the check and will give us another update at the June meeting.  

Rosholt reported that he had spoke with Gary & Daniel Fuglesten. They are holding off on the possible addition. No action required.  

Hovet presented some information from the ND Department of Commerce in regards to the reports they received from Lake Agassiz. Mack moved to have Troftgruben sign the reports as president, Benning seconded; passed; unanimous.

Hovet presented a report from the ND Department of Health, the council discussed that as of the date on the paperwork the city had not done a discharge. Rosholt signed the paperwork and Hovet will send back to the Dept. of Health.

Council discussed the torn down building on the old Kellet property.  Rosholt will check with Travis Soderberg, fire chief for the Buxton Fire Hall, in regards to burning the pile.  Rosholt will report at June’s meeting.

Curt Bjerke approached the council about his ditch and what needs to be done. The council discussed the issue and talked about continuing the ditch south of Highway 21 so that the water flows completely on the outside of town.  Rosholt will survey the land and speak with the landowners to get permission for the ditch. He will report at the June meeting.

Rosholt reported that some residents are inquiring about where they should put there garbage, grass clippings, etc. Council discussed and we aren’t going to create another burn pile.

Kirk Waslien inquired on putting some dirt in the ditch west of his property and east of Curt Bjerke’s to level it out. He reported that the ditch holds water all year long and it can’t ever be mowed and causes a mosquito problem. Council discussed and will see if they can get the ditch surveyed and level it out with some dirt.

REGULAR SCHEDULED MEETING ~Thursday, April 8, 2004  at  8:00 PM  Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Greg Troftgruben, Andy Mack, Derric Knudsvig, Rhea Benning

Recording: Jami Hovet 

  The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m. March’s minutes were presented, Troftgruben moved to approve the minutes, Knudsvig seconded approval of the minutes; passed; unanimous.

  The following bills were presented: Chk#9685 $250.00 Traill County Treasurer, Chk#9686 Jami Hovet $495.88, Chk#9687 GF/Traill Water $216.82, Chk#9688 Cenex $23.30. Chk#9689 Waste Management $2,419.09, Chk#9690 Traill County Tribune $69.85, Chk#9691 City of Grand Forks, Chk#9692 Buxton Rural Fire Protection District $50.00, Chk#9693 Rosholt Gravel & Excavating $1,215.00. Knudsvig moved to approve all bills, Troftgruben seconded; passed; unanimous.

 Rosholt reported that he spoke with Tom Lockney and Tom has found a student who will take on the assignment of rewriting our ordinances.  After the holiday, Tom will setup a meeting with the council and give us a first look at the cost of the project along with getting specific examples of what we want our ordinances to say.  An estimated ETA for this won’t be until sometime this summer as the student won’t begin work until after finals @ UND.

Mack reported on the sewer line checkup.  He is in the process of the check and will give us another update at the May meeting.  

Hovet presented a map from the North Dakota Department of Transportation. The Council reviewed and discussed changes the city has made since the printing of the map, they revised the map and Hovet will send back to the ND Dept. of Transportation.

Hovet reported that the City of Buxton’s ballot for election on June 8^th will have Gene Rosholt running again for mayor, Rhea Benning listed for council again along with a blank for a write in candidate, Ross Henningsgard listed for park board along with two blanks for write in candidates and lastly a yes or no vote on publishing the governing minutes in the city’s official newspaper. Election is June 8^th at the Buxton Fire Hall.

Gary and Daniel Fuglesten inquired on what information the city has received from our attorney on the possible expansion and street paving on the south side of Cty Rd 21 in the Sorlie Second Addition. Rosholt reported that he hadn’t heard back from Ross Keller and that he would try follow up with him next week and setup a special meeting to discuss the addition with the Fuglesten’s as soon as possible.

Hovet reported that when she contacted Waste Management to schedule the roll-offs for April 10^th that they have put a restriction on the type of garbage you can dump in two different roll-offs.  The two types are composite and all other garbage. The Council decided to get 2 garbage roll-offs for April 10^th and schedule 2 composite roll-offs for May 1^st.

Council discussed the activity that has been happening at the old Kellet residence and Troftgruben moved to have the house and shed condemned, Mack seconded; a roll call was held; Troftgruben – I, Mack – I, Knudsvig – I, Benning – I; passed; unanimous. Hovet also brought up that there has been other residents in town that are interested in the Kellet lot. The Council will decide at the May meeting how they will sell the lot and possibly write up the bids to be put in the paper.  

Some trailer court residents approached the council about the paving of there road, along with the problem with pets in their area. The Council discussed the issues with the residents and told them that there isn’t much the city can do until we have the ordinances in place so we can enforce them.

Troftgruben reported that we had some drainage problems on the west side of town by Curt Bjerke’s.  The council discussed about where the drainage problems occurred and also thought about surveying the whole north side of Cty Rd 21, where we could possibly use a cleaning. More discussion at the May meeting.

Hovet reported that Lake Agassiz recently inspected the Buxton Fire Hall for ADA compliance. With his inspection he found that we were not compliant within the following areas: handicap parking sign, paint symbol & curb blue, hearing accessible public phone, update the toilet rooms, and install exit warning signs.  Council discussed and signed paperwork that stated we need to have the building up to compliance by March 2006.  Hovet will pickup 3 exit signs and council will discuss further action at the May meeting.

Travis Soderberg reported that the Buxton Fire Hall and City of Buxton received the $1,000 grant that he and Hovet filled out from Midcontinent Communications.  Soderberg reported that he had just received a letter and not the money, so when he does he will let Hovet know.

Troftgruben moved to adjourn; Benning seconded; passed; unanimous.

REGULAR SCHEDULED MEETING ~Thursday, March 11, 2004  at  8:00 PM  Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Greg Troftgruben,  Andy Mack, Derric Knudsvig, Rhea Benning

Recording: Jami Hovet 

  The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m. February’s minutes were presented, Troftgruben moved to approve the minutes, Mack seconded approval of the minutes; passed; unanimous.

  The following bills were presented: Chk#9676 Traill Count Treasurer $250.00; Chk#9677 Jami Hovet $418.32; Chk#9678 GF/Traill Water $202.20; Chk#9679 Xcel Energy $710.76; Chk#9680 Rosholt Gravel & Excavating $1260.00; Chk#9681 Workforce Safety & Insurance $6.74; Chk#9682 Traill County Tribune $47.85; Chk#9683 ND Rural Water Systems $50.00; Chk#9684 Waste Management $2,419.09. Mack moved to approve all bills, Troftgruben seconded; passed; unanimous.

  Rosholt reported that he spoke with Tom Lockney and gave him two copies of the City’s ordinances, who in turn was suppose to be handing them off to a research group.  The research group reported that they don’t have the personnel to complete this project at this time, so Rosholt contacted Lockney again and he stated he would rewrite the ordinances himself. He would like a list of the specific ordinances that need to be rewritten  and if possible a copy of the updated model ordinances from the League of Cities. Rosholt will contact the League of Cities and follow-up with Lockney.  Hovet is going to contact the District to see where our letter stating that they will process our filed claims is.

Mack reported on the sewer line checkup.  He is in the process of the check and will give us another update at the April meeting.  

The City has asked Central Valley Bean if we could place the roll-offs for spring cleaning on the CV Bean grounds. Fuglesten, general manager, agreed and the roll-offs will take place on Saturday, April 10^th. Any questions, please contact a council member, not the CV Bean plant.

Hovet presented a Semi-annual Performance Report from Lake Agassiz for our Waste Water Forcemain Replacement project, due to a conflict of interest in this project Knudsvig moved to have Troftgruben, residing president of council, sign and approve all paperwork for Lake Agassiz; Mack seconded; passed; unanimous.

Bobbi Olson inquired on the old Kellet property in town and Hovet reported that the city has not yet received the title for the lot. Olson then questioned the possibility of the city removing the building structures on the lot and them reimbursing the city, if the lot is sold to them. The council will think on it,  until we receive the title, at that time regulations and rules will be set for the selling of the lot and the destruction of the building.  

Gary Fuglesten, general manager of the Central Valley Bean Plant, reported that the plant is going to be building three new bins and they are requesting a 5 year tax abatement from the City. Council agreed to this, Trofgruben moved to accept Fuglesten’s request for a 5 yr. tax abatement, Benning seconded; passed; unanimous. Hovet will submit all reports to the County.

Gary & Daniel Fuglesten also presented two maps to the city about purchasing the west half of block four and all of block five of the Sorlie Second Addition for future building of homes. Council reviewed maps, asked questions and Rosholt is going to check with Ross Keller on what would happen with Lonnie Johnson’s home if the city where to pave the south side of Highway 21 on Neill St. Rosholt to report to the council and Fuglesten’s by next month’s meeting. Further discussion on the decision for the city to fund the graveling and paving of the new roads will be determined at April’s meeting.

Troftgruben reported that the Buxton Sportsman Club of Traill County would like to get a gambling permit from the city. Benning moved to give the club gambling permit #6 from the City, Mack seconded; passed; unanimous.

Hovet reported on the upcoming election in June 2004. Benning and Troftgruben are up for election, Troftgruben elected not to be put on the ballot, Benning will report back to Hovet by the end of April. Anyone interested in becoming a council member should contact Hovet and she’ll give you all the details.

REGULAR SCHEDULED MEETING ~Thursday, February 19, 2004  at  8:00 PM  Buxton Fire Hall

Participating: Gene Rosholt, Mayor; Greg Troftgruben,  Andy Mack

Recording: Jami Hovet 

  The meeting was called to order by Mayor Rosholt, on this date at 7:00 p.m. January’s minutes were presented, Mack moved to approve the minutes, Troftgruben seconded approval of the minutes; passed; unanimous.

The following bills were presented: Chk#9661 Traill County Treasurer $250.00; Chk#9662 Jami Hovet $418.32; Chk#9663 GF/Trail Water $213.18; Chk#9664 Home of Economy $24.61; Chk#9665 Traill County Tribune $37.95; Chk#9666 Cenex $3.68; Chk#9667 Gaffeny’s $123.80; Chk#9668 Bank of North Dakota $720.00; Chk#9669 Waste Management $2419.09; Chk#9670 Rosholt Gravel & Excavating $2,835.00; Chk#9671 North Star Co. $92.00; Chk#9672 Traill County Auditor $14.00; Chk#9673 Traill County Treasurer $297.64; Chk#9674 Xcel Energy $1,121.31; Chk#9675 Buxton Rural Fire Prot. District $100.00. Troftgruben moved to approve all bills, Mack seconded; passed; unanimous.

  Rosholt reported that he spoke with Tom Lockney on the rewriting of the city ordinances and Lockney stated that the city should check with Stuart Larson, States Attorney, to see if he would like to have any say in the rewriting. Larson stated that he would like to see them after the they are complete but doesn’t need to be involved with the rewriting. Rosholt then spoke with Lockney again to setup a time to meet and Lockney stated that he will probably assign the project to one of his law students and then review the ordinances after the student creates a draft. Rosholt will contact Lockney to setup a special meeting with the student that is assigned to the project.

  Mack reported on the sewer line checkup.  He is in the process of the check and will give us another update at the March meeting.  

  Lonnie Sager approached the city council in regards to get a gaming license to raffle off some pictures to raise money to help his father’s battle with cancer. Troftgruben moved to give Sager gaming license # 5 from the City of Buxton, Mack seconded; passed; unanimous.

  Hovet presented a letter from the FEMA asking for completion dates of three project worksheets from the 2002 flood. The council reviewed the worksheets and filled out the form, Hovet will send it back to FEMA.

  Rosholt presented a Final Performance Report from Lake Agassiz for our Waste Water Forcemain Replacement project, due to a conflict of interest in this project Mack moved to have Troftgruben, residing president of council, to sign and approve all paperwork for Lake Agassiz; Rosholt seconded; passed; unanimous.

  Council discussed the issue of snow removal around the city limits. If anyone ever has an emergency and needs to get plowed out during a snow storm, please contact Gene Rosholt for help.

  Troftgruben moved to adjourn; Mack seconded; passed; unanimous.

REGULAR SCHEDULED MEETING ~Thursday, January 8, 2004  at  8:00 PM  Buxton Fire Hall

Participating: Greg Troftgruben,   Derric Knudsvig, Andy Mack, Rhea Benning

Recording: Jami Hovet 

The meeting was called to order by President Troftgruben, as Mayor Rosholt wasn’t present,  on this date at 7:00 p.m. December’s minutes were presented, Benning moved to approve the minutes, Mack seconded approval of the minutes; passed; unanimous.

The following bills were presented:. Benning moved to approve all bills, Mack seconded; passed; unanimous.

Hovet reported that Rosholt hadn’t spoken with Tom Lockney about rewriting the city ordinances due to the holidays. Rosholt will contact Lockney to setup a special meeting at his earliest convenience and inform the council members of the date selected. Benning moved to table the discussion; Knudsvig seconded; passed; unanimous.

Mack reported that the sewer line check hadn’t been done.  Knudsvig moved to table till February’s meeting, Benning seconded; passed; unanimous.

  No snow fence will be put up in the trailer court until there is need.

  Travis Soderberg, Chief of the Buxton Fire Dept., reported that the Carbon Monoxide battery doesn’t work. Since this is a split expense between the Fire Dept. and the city the council decided they will split the cost of a new battery.  Soderberg will report the cost to Hovet to be paid at February’s meeting.

  Soderberg came to the meeting on behalf of the Buxton Fire Dept. to make a donation to the city.  The Buxton Fire Dept. donated $525.00 to the City of Buxton. 

  Hovet presented a letter from Traill County stating that we can purchase Lot 4&6, of Block 9, Original Townsite (Bryan Kellet’s old property) for a total of $14.00.  Mack moved to purchase the property; Knudsvig seconded; passed; unanimous. Hovet will contact the County and purchase.

  Knudsvig moved to adjourn; Benning seconded; passed; unanimous.

REGULAR SCHEDULED MEETING ~Thursday, December 11, 2003    8:00 PM  Buxton Fire Hall

Participating: Gene Rosholt,   Derric Knudsvig, Andy Mack, Rhea Benning

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m. November’s minutes were presented, Knudsvig moved to approve the minutes with the correction of the leveling of the west side of the dike, Benning seconded approval of the minutes; passed; unanimous.

The following bills were presented: Chk#9644 Jami Hovet $418.32, Chk#9645 Traill County Treasurer $250.00, Chk#9646 Postmaster $24.00, Chk#9647 ND Sewage Pulp Lift Station $150.00, Chk#9648 Traill County Tribune $34.10, Chk#9649 GF/Traill Water $207.80, Chk#9650 Waste Management of ND $2,305.75, Chk#9651 Rosholt Gravel & Excavating $1,080.00, Chk#9652 Xcel Energy $532.65. Benning moved to approve all bills, Knudsvig seconded; passed; unanimous.

Rosholt reported that the district agreed to handle all the city cases.  They will be sending out a letter requesting a copy of all the ordinances the city wants to enforce. The council discussed what ordinances we went to enforce and came to the conclusion that we need to them be better written. Rosholt will contact Tom Lockney and ask for his assistance in rewriting them.

Hovet presented a letter from Waste Management stating the new rate structure for 2004.  Council reviewed and signed the letter agreeing with the new rates. Knudsvig moved to increase the monthly garbage fee for all residents to $11.00/month or $33.00/qtr.; Benning seconded; passed, unanimous.

Benning reported an inquiry on a snow fence for the trailer court. Council discussed and decided when there is enough snow that a fence would help they will put one up.

Council discussed the idea of checking out the sewer lines in town to see if any maintenance is needed. Benning moved to hire Andy Mack, who abstained from voting, for $10/hour to do a preliminary check on all the man holes in town; Knudsvig seconded; passed, unanimous.

Benning reported that Scott is not interested in the painting of the Welcome sign.

REGULAR SCHEDULED MEETING ~Thursday, November 13, 2003    8:00 PM  Buxton Fire Hall

Participating: Gene Rosholt,   Derric Knudsvig, Andy Mack, Greg Troftgruben

Recording: Jami Hovet   

The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m. October’s minutes were presented, Mack moved, Knudsvig seconded approval of the minutes; passed; unanimous.

  The following bills were presented: Chk#9631 Jami Hovet $418.32; Chk#9632 Traill County Treasurer $250.00; Chk#9633 Steve Larson $574.41; Chk#9634 GF/Traill Water $191.84; Chk#9635 Xcel Energy $688.34; Chk#9636 Cenex $33.23; Chk#9637 Full Service Insurance Agency $875.00; Chk#9638 Traill County Tribune $53.90; Chk#9639 North Dakota Municipal Bond Bank $537.50; Chk#9641 Waste Management $2,305.75;  Chk#9642 First State Bank $3,900.00; Chk#9643 Rosholt Gravel & Excavating $4,080.00 . Knudsvig moved to approve all bills, Mack seconded; passed; unanimous.

  Rosholt sent a letter to Judge Buckas requesting to have all court hearings for the City of Buxton at a district level vs. the city hiring a city judge. He received a letter back from Judge Buckas stating he will bring it up at the District meeting on Nov. 13th and get back to Rosholt. Tabled till December’s meeting pending information from Buckas.            

  Hovet presented a form that the city needed to fill out for the Dept. of Health in regards to any discharges during the month of October. City discussed and reported “no”.  Hovet with submit report to Dept. of Health.

  Troftgruben reported that a resident inquired about leveling of the east side of the dike. Council discussed and will put on March 04’s agenda to discuss options available.

  Rosholt moved to adjourn, Knudsvig seconded; passed.  

REGULAR SCHEDULED MEETING ~Thursday, October 9, 2003    8:00 PM  Buxton Fire Hall

Participating: Gene Rosholt,   Derric Knudsvig, Andy Mack

Recording: Jami Hovet   

The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m. September’s minutes were presented, Knudsvig moved, Mack seconded approval of the minutes; passed; unanimous.

  The following bills were presented: Chk#9623 Jami Hovet $380.84; Chk#9624 Traill County Treasurer $250.00; Chk#9625 Xcel Energy $597.64; Chk#9626 GF/Traill Water $67.61; Chk#9627 Amazon.com $419.99; Chk#9628 CV Aviation $45.60; Chk#9629 Cenex $60.56; Chk#9630 Traill County Tribune $122.10 . Knudsvig moved to approve all bills, Mack seconded; passed; unanimous.

  Asphalt maintenance is tabled until 2004 spring agendas.

  Hovet opened the bid received from Rosholt Gravel & Excavating, only bid received, for the ditching projects. Council reviewed and Knudsvig moved to except the bid; Mack seconded; passed unanimous.

  Hovet opened the bid received from Rosholt Gravel & Excavating, only bid received, for the graveling of the lagoon road. Council reviewed and Mack moved to except the bid; Knudsvig seconded; passed unanimous.

  Hovet opened the bid received from Rosholt Gravel & Excavating, only bid received, for the burning pile project. Council reviewed and Knudsvig moved to except the bid; Mack seconded; passed unanimous.

Hovet opened the bid received from Rosholt Gravel & Excavating, only bid received, for the snow removal. Council reviewed, Knudsvig moved to except the bid; Mack seconded; passed unanimous.

  Mike Crocker, Traill County Sheriff, reported that they will be on patrol in Buxton on Halloween night but would be interested in having volunteers help patrol the streets like last year. Hovet will post a sign around Buxton asking for any volunteers interested in helping out to report the Buxton Fire Hall on Monday, October 27th @ 8:00pm to talk through the process.

  Crocker also presented the council with the Traill County Emergency Operation Plan. He showed the council that it includes a map of all cities in Traill County, along with emergency spots within the cities plotted and contact names of all council members and emergency personnel. Council agreed with the Traill County Emergency Operation Plan, so mayor Gene Rosholt signed the agreement.

  Rosholt contacted states attorney Stuart Larson in regards to having the Traill County police officers enforce all city ordinances vs. having the city hire a judge. He said he will check into it and get back to Gene before November’s meeting.

  Hovet presented the 2004 budget to the council for reviewal. She went through all the revenue and expenditure expectations. Mack moved to except the 2004 budget plan, Knudsvig seconded; passed unanimous.

  Mack moved to adjourn,  Knudsvig seconded; passed.  

REGULAR SCHEDULED MEETING ~Thursday, September 11, 2003    8:00 PM Buxton Fire Hall

Participating: Gene Rosholt,   Derric Knudsvig, Rhea Benning, Greg Troftgruben

Recording: Jami Hovet 

  The meeting was called to order by Mayor Rosholt on this date at 8:00 p.m. August’s minutes were presented, Knudsvig moved, Benning seconded approval of the minutes; passed; unanimous.

  The following bills were presented: Chk#9612 Xcel Energy $518.29; Chk#9613 Mayville Plumbing & Heating $77.40; Chk#9614 Rosholt Gravel $420.00; Chk#9615 Cenex $155.13; Chk#9616 Waste Management $2,108.75; Chk#9617 IRS $231.44; Chk#9618 GF/Traill Water $371.82; Chk#9619 Buxton Valley Contracting $58.00; Chk#9620 Farmers Union Elevator $39.50; Chk#9621 Jami Hovet $462.80; Chk#9622 Traill County Treasurer $500.00. Troftgruben moved to approve all bills, Benning seconded; passed; unanimous.

  Benning contacted Tom Lockney about becoming the city judge. Tom is very interested but would like to setup a special meeting to meet everyone on the council and discuss employment and meeting information. Benning will setup a meeting with Tom for Monday, September 22^nd, 2003 @ 7:30pm.

  No discussion on asphalt maintenance, tabled till October.

  Rosholt reported on the ditching projects that are left to complete after the July ’02 flood.  After discussion by the council, Knudsvig moved to have two different projects not to exceed $500.00 each 1) clean the west side of ditch west of Buxton; and 2) clean the east side of ditch from the railroad tracks to the new culvert; Troftgruben seconded; passed; unanimous.

Discussion regarding the graveling of the lagoon road.  Council decided to put bids in the paper to be opened at the October 9th meeting.  Bids will ask for price of road gravel per yard delivered to Buxton. 

  Council discussed what to do with the burning pile. Bids will be put in the paper asking for a price to bury and level, approx. 1/10th of a mile, on the west side of the tracks, south of Hwy. 21.  Bids will be opened at the October 9th meeting.

  Rosholt reported that the Department of Health is still not seeing weekly meter readings. Benning agreed to start doing the weekly readings.

  Council members discussed the mayor’s salary. Trofgruben moved to increase the mayor’s pay from $50.00 per meeting to $75.00 a meeting; Knudsvig seconded; passed; unanimous.

  Hovet inquired on Bob Lommen’s property.  Council reported that Steve Larson, city mower, has been mowing the lot. Hovet will contact Larson and ask how many times he has mowed, as the city agreed to bill the owner of the property for no upkeeping $100.00 per time the city had to mow. Hovet will bill the owner the proposed amount.

  Council proposed putting snow removal bids out for the 2003/2004 winter. Hovet will post in the paper and bids will be opened at the October 9th meeting.

  Troftgruben moved to adjourn,  Knudsvig seconded; passed.  

REGULAR SCHEDULED MEETING ~Thursday, August 21, 2003    7:00 PM Buxton Fire Hall

Participating: Gene Rosholt,   Derric Knudsvig, and Rhea Benning

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m. July’s minutes were presented, Knudsvig moved, Benning seconded approval of the minutes; passed; unanimous.

  The following bills were presented: Chk#9598 Xcel Energy $1084.82; Chk#9599 VOIDED; Chk#9600 GF/Traill Water $207.57; Chk#9601 Jami Hovet $418.32; Chk#9602 Traill County Tribune $53.90; Chk#9603 Farmers Union Elevator $120.45; Chk#9604 Cenex $169.22; Chk#9605 Waste Management $4217.50; Chk# 9606 Bank of ND $8,820.00; Chk#9607 Samantha Larson $1,339.23. Benning moved to approve all bills, Knudsvig seconded; passed; unanimous.

  Benning contacted Tom Lockney about becoming the city judge. Tom is very interested but would like to setup a special meeting to meet everyone on the council and discuss employment and meeting information. Benning will contact Tom and then contact everyone on the council to setup the meeting.  

  No discussion on asphalt maintenance or ditching bids due to the number of council members present.

  Rosholt checked with Steve Larson about the mower attachment and Larson didn’t seem interested in the use of the attachment so discussion closed.

  Rosholt reported that Mack had contacted the company paving Reynolds but they weren’t interested in the work around Buxton. Council discussed what to do about the trailer court road. Rosholt believes it will take about 4 loads of gravel and then the county blader to fix the road. Benning moved to bring in gravel for the trailer court road and to have Rosholt contact Roy from the county to blade it, Knudsvig seconded; passed; unanimous.

  Rosholt reported that the city’s domain name for the Internet is up for renewal. Knudsvig motioned to renew for 9 yrs. @ $135.00, Benning seconded; passed; unanimous.

  Benning moved to adjourn,  Knudsvig seconded; passed.

REGULAR SCHEDULED MEETING ~Tuesday, July 10, 2003    7:00 PM Buxton Fire Hall

Participating: Gene Rosholt,  Andy Mack,  Derric Knudsvig, and Greg Troftgruben

Recording: Jami Hovet 

The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m. June’s minutes were presented, Knudsvig moved, Troftgruben seconded approval of the minutes; passed; unanimous.

  The following bills were presented:Chk#9587 Jami Hovet $493.04; Chk#9588 Traill Cnty Treasurer $250.00; Chk#9589 Xcel Energy $763.45; Chk#9590 Stamp Fulfillment Services $210.85; Chk#9591 ND League of Cities $280.00; Chk#9592 GF/Traill Water $206.68; Chk#9593 Waste Management $2,412.37; Chk#9594 IRS $459.00; Chk#9595 Cenex $257.08; Chk#9596 Traill Cnty Tribune $116.05; Chk#9597 Amazon.com Credit $163.82. Knudsvig moved to approve all bills, Troftgruben seconded; passed; unanimous.

  Benning wasn’t present for the meeting so we’re not sure if she contacted Tom Lockney. Tabled till August’s meeting.

  Council discussed asphalt maintenance & the ditching that is left to do from the July flood. Mack will contact some companies to get a quote on the asphalt repair. Ditching will be discussed at the August meeting.

  Rosholt checked with United Rentals in Grand Forks on the mower attachment and they don’t rent any. Council discussed the idea of purchasing one from Tractor Supply Co. for about $800-$1400, before doing so Rosholt is going to contact Steve Larson, city mower, and ask if he is interested in even using the attachment around town.  

  Rosholt reported on the problem with parking in the trailer court during the baseball games. He will mention something to the baseball coach to watch the parking and we will post signs are the area. Laminda Murach inquired on paving of the trailer court road, Rosholt said he will contact Roy to have it bladed but the council discussed the high cost of paving the road. Mack will ask the companies he’s talking about the asphalt maintenance to about the cost of paving the road. If quotes are need soon he will contact Hovet to put out bids, if not it will be discussed at the August meeting. Also, Murach inquired on the water sitting in front of their homes by their vehicles. Rosholt, Mack, Knudsvig and Troftgruben will go look at the problem and discuss at the August meeting.

  Hovet reported that all information is sent and received at Custom Spraying in Halstad. She is hoping to hear from them as to when they will be spraying so she can post around town a week in advance.

  Jan DeRemer reported on the fireworks problem in her yard and throughout the night on the 4th. She explained the problem to the council and asked that we post and talk about the issue at hand sooner in 2004. Also, she expressed that she would like the ordinance posted well in advance. Council agreed to put the issue on the May 2004 agenda.

  Rosholt and Troftgruben reviewed the trail court road after May’s meeting and found nothing wrong with the drainage of the road, but it could be bladed. Rosholt will contact Roy from the county road crew and see if he will blade it quickly one day.

REGULAR SCHEDULED MEETING ~Tuesday, June 3, 2003    7:00 PM Buxton Fire Hall

Participating: Gene Rosholt,  Andy Mack,  Derric Knudsvig, and Rhea Benning

Recording: Jami Hovet 

  The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m. May’s minutes were presented, Benning moved, Knusdvig seconded approval of the minutes; passed; unanimous.

  The following bills were presented:Chk#9571 Rhea Benning $554.10, Chk#9572 Derric Knudsvig $554.10, Chk#9573 Andy Mack $554.10, Chk#9574 Greg Troftgurben$554.10, Chk#9575 Gene Rosholt $694.20, Chk#9576 Jami Hovet $418.32, Chk#9577 Traill County Treasurer $250.00, Chk#9578 City of Grand Forks $67.00, Chk#957 Ohnstad Twichell $32.00 Chk#9580 Traill County Tribune $12.10, Chk#9581 Main Street Designs $1,739.10, Chk# 9582 GF/Traill Water $201.08, Chk#9583 Oppegards $31.04, Chk#9584 Waste Management $2,108.75, Chk#9585 Xcel Energy $553.72, and Chk#9586 ND Dept. of Commerce $500.00. Knudsvig moved to approve all bills, Benning seconded; passed; unanimous.

  Benning contacted Tom Lockney from Grand Forks, who is a judge in other small towns, and he is interested in becoming the judge in Buxton. He is paid per session and up-to-date on all ND legal education that is required. Lockney is gone until the middle of June, Benning will contact him then and ask him to attend July’s meeting to tell us his cost and at that time the council will decide is they will hire him.

  Council discussed asphalt maintenance & the ditching that is left to do from the July flood. Mack, Rosholt and other council members will go around town and figure out the spots in town that need maintenance, report at July’s meeting.

  Rosholt inquired on a pull behind mower attachment for the city, specifically for the lagoon road and the large areas of town. Rosholt will get estimates from different companies in Grand Forks. Knudsvig motioned to rent a mower attachment to try out is Rosholt can find one, Benning seconded; passed; unanimous.

  Rosholt and Troftgruben reviewed the trail court road after May’s meeting and found nothing wrong with the drainage of the road, but it could be bladed. Rosholt will contact Roy from the county road crew and see if he will blade it quickly one day.

  Rosholt sampled the lagoon on 5.8.03 and the ph was 9.04; TSS 45. He called the Health Dept and he needed to discharge. Rosholt took another sample on 5.27.03 and the TSS came down to 24. Health Dept. said that passed and they are recording it. The lagoon is currently draining; after it’s done the city will need to put a sealer on the inside. Council will decide on what kind of sealer at July’s meeting.

  Hovet reported there were problems ordering the computer tower from Amazon.com. So she presented a quote from Best Buy for the same computer and it’s cost was $539.99.  Mack motioned to purchase the same computer from Best Buy, Knudsvig seconded; passed; unanimous.

  Hovet reported on Lake Agassiz project. Shelly contacted her during May about sending the final documentation they needed. Hovet has already sent it to her 2 times, so she said she’d try to get to it but it should be in their hands to find what is left. Tracey contacted Rosholt to fill him in and he told them the same thing as Hovet. Hovet is going to contact Tracey and see if she needs help finding the last few things to get this finished. Rosholt also mentioned that Lake Agassiz needs Troftgruben to sign the conflict of interest letter instead of Rosholt. Hovet will get the letter from Tracey and have Troftgruben sign it.

  Knudsvig will get new key for lift station and try to get readings every month.

  Troftgruben reported that Custom Spraying is $500.00 a time. Troftgruben is going to order mosquito dunks for the standing water spots. Mack motioned to hire Custom Spraying to try the aerial spraying, Benning seconded; passed; unanimous. Hovet will watch to see when Custom Spraying will be doing Hillsboro because that will be when they do Buxton – Hovet will then post signs.

  Inquiry from resident on 4th of July fireworks display from the city. Council decided to post fireworks ordinance in Buxton Beat and leave fireworks at that.

  Benning moved to adjourn, Mack seconded; passed.  

REGULAR SCHEDULED MEETING ~Thursday, May 6, 2003    7:00 PM Buxton Fire Hall

Participating: Gene Rosholt,  Andy Mack,  Derric Knudsvig, Rhea Benning, and Greg Troftgruben

Recording: Jami Kirkeby 

  The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m. April’s minutes were presented, Knudsvig moved, Troftgruben seconded approval of the minutes; passed; unanimous.

The following bills were presented: Chk#9562 Jami Kirkeby $418.32, Chk#9563 Traill County Treasurer $250.00, Chk#9564 GF/Traill Water $196.60, Chk#9565 Rosholt Gravel $ 400.00, Chk#9566 ND Municipal Bond Bank $5,700.00, Chk#9567 Waste Management $2,108.75, Chk#9568 Xcel Energy $577.10, Chk#9569 First State Bank $19,297.50 and Chk#9570 Triple V Lounge $60.50. Troftgruben moved to approve all bills, Knudsvig seconded; passed; unanimous.

  Knudsvig contacted Scott Knain and he stated he doesn’t have any legal education from the State of ND to be a city judge and he is paid by Reynolds per session.  The council discussed their options and Benning volunteered to contact Tom Lockney from Grand Forks, who is a judge in other small towns, and see if he is interested in becoming the judge at Buxton. Troftgruben motved to amend Article 12.04.01 to include “vehicle needs to be registered and licensed.” Bennig seconded, passed; unanimous.

  Kirkeby reported the HP V40SE printer from Amazon.com had been ordered.

  Kirkeby presented a spreadsheet comparing 5 different computer towers.  Kirkeby explained the computers and that there’s about $400.00 left of the FEMA money to be used. Knudsvig moved to purchase the Compaq Persario S3100NX from Amazon.com for $579.99, before shipping, Benning seconded, passed; unanimous. Kirkeby will make sure the montior will work with the new tower and keyboard. Also presented on the spreadsheet was software to install on the new tower. Knudsvig moved to purchase the XP Home Office software from Amazon.com for $376.99, before shipping, Benning seconded this also, passed; unanimous.

  Asphalt Maintenance is tabled until June’s meeting.

  Rosholt is checking on the information from FEMA in regards to the ditching that needs to be done. Discussion at June’s meeting.

  Troftgruben will report at June’s meeting about mosquito spraying from Custom Spraying.

 Benning reported that there is a dip in the gravel road by the trailer courts. Rosholt will look at and report at June’s meeting.

  Lagoon sample hasn’t been done, check at June’s meeting.

  There was one complaint from a resident about the roll-offs. The council decided to not get more roll-offs unless there is more interest. If anyone is still interested, please contact a council member.

  Benning moved to adjourn, Troftgrben seconded; passed.  

SPECIAL MEETING ~Tuesday, April 15, 2003    7:00 PM  Buxton Firehall

Participating: Gene Rosholt,  Andy Mack,  Derric Knudsvig and Greg Troftgruben

Recording: Jami Kirkeby  

The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m.

  Troftgruben moved to have Rosholt clean 400ft of the ditch on the east side of the dike and not to exceed $400.00, Knudsvig seconded, passed, unanimous.

  Rosholt discussed having a pizza party for the kids that help clean up the town the weekend of the spring roll-offs, May 3rd to be specific. Rosholt will have it announced at the school and Kirkeby will post it on the roll-off notices. Mack moved to purchase lunch that Saturday, Troftgruben seconded; passed; unanimous.

  Troftgruben moved to adjourn, Knudsvig seconded, passed; unanimous.

REGULAR SCHEDULED MEETING ~Thursday, April, 2003    7:00 PM Buxton Fire Hall

Participating: Gene Rosholt,  Andy Mack,  Derric Knudsvig, Rhea Benning, and Greg Troftgruben

Recording: Jami Kirkeby 

The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m. March minutes were presented, along with the Special Meeting Minutes from March. Benning moved, Knudsvig seconded approval of the minutes; passed; unanimous.

  The following bills were presented: Chk#9551 Jami Kirkeby $332.34, Chk#9552 GF/Traill Water $213.91, Chk#9553 Xcel Energy $60.86, Chk#9554 Waste Management $2108.75, Chk#9555 Buxton Rural Fire Prot. Dist. $50.00, Chk#9556 Workers Comp. $242.65, Chk#9557 Traill County Tribune $88.70, Chk#9558 Nancy Newcomb $180.00, Chk#9559 Traill County Treasurer $250.00, Chk#9560 Rosholt Gravel $920.00 and Chk#9561 Terry Thoreson $513.71. Knudsvig moved to approve all bills, Mack seconded; passed; unanimous.

  Kirkeby reported on email received from Ross Keller regarding the city obtaining a judge. Troftgruben requests the Knudsvig talks to Knain about what legal education he has since Keller’s email stated that the judge needs to have the necessary education requirements, but not required to be a attorney. Knudsvig will report at May’s meeting.

  Kirkeby reported information about the purchase of the printer and computer tower with the FEMA money received. The tower is going to cost more than anticipated so Kirkeby hadn’t purchased the printer in case we wanted to use that money toward just purchasing the tower. Council discussed and decided to purchase the HP V40SE printer from Amazon.com at a price of $149.99, after rebate. The council then discussed what to do with the computer. The suggestion was made for Kirkeby to create a spreadsheet with quotes from Best Buy and Computer Renaissance to review at May’s meeting.

  Kirkeby reported that she contacted Waste Management in regards to Buxton Community Development Apartment Complex garbage billing. They stated that all city’s are billed this way and that it doesn’t matter that it’s low income housing. Council discussed and came to the conclusion that the city shouldn’t lose money on garbage so, Kirkeby is going to write Brenda Larson a letter and start billing her for the rate of $10.25/unit. Kirkeby will also bill back the difference on the Q3’03 billing. The council did say that when the contract comes due with Waste Management we will try negotiate for dumpster billing but for the time being we have no say.

  Council discussed when to get 2 spring roll-offs for spring cleanup. Mack moved for May 2nd thru 4th, Troftgruben seconded, passed; unanimous.

  Kirkeby had a request from a citizen to put up donation requests for over seas military personnel. The citizen wanted to know if there was a ordinance against her asking for donations, whether it be tangible or intangible or money. Council reviewed and decided that there is no ordinance and as long as she manages it there is no problem. Kirkeby will contact resident.

  Council discussed that the lagoon sample hasn’t been done. Someone from the council will try get it up to Grand Forks by next month’s meeting.

  Kirkeby reported that we have a Trail Court resident with a delinquent bill. Council requests to have a letter sent to the resident stating that the bill needs to be paid in full by May 5th or the water will be shut off, as stated in there contract.

  Kirkeby reported that the Christmas decorations are on order and wanted to know where she should have them delivered as the trucking company might need help when they deliver them.  Council requested to have them delivered to either Cenex or Central Valley Bean Plant and that evening someone would get them moved. Kirkeby will let the trucking company know when they call her.

  Tom Newcomb inquired about his back yard being flooded due to the water that stands back there because of the dike. He is loosing some of his trees and wanted to know if the city has any further plans for drainage problems. He specifically wanted to know if he can raise the elevation of his yard and what problems that would cause for the down streams citizens. Council discussed ideas to improve the dike for drainage, a suggestion to level the east side of the dike was brought up. Troftgruben suggested for Newcomb to talk to the other residents along the dike and effected with this same issue and see what conclusions they come up with. Rosholt will see what slope is needed and estimate out the cost for the city.

  Council inquired on the idea of spraying for mosiquito’s this summer. Troftgurben is going to check with Airborne Custom Spraying. Report at May meeting, he thinks the estimate is around $300.00.  Knudsvig moved to add $3/qtr starting in Q3’03 to offset the cost to the city, Benning seconded; passed; unanimous.

  Council inquired on the amount paid to the assessor every year. Kirkeby reported $300.00/year along with any travel expenses. Benning moved to raise the pay to $500.00/year plus expenses for 2003 and going forward, Mack seconded; passed; unanimous. Also Kirkeby will send a letter with this year’s check stating this and if the assessor would like to get the files computerized that the auditor would be willing.

  Kirkeby received an email from Mahlon & Vivian Thompson in regards to the lot between them and Brends. They would like to city to keep this lot up this summer or contact the owner and make them keep it up. Council decided to have Kirkeby send a letter to Bob Lommen’s daughter, who now owns the lot, and state that if the lot is not kept up they will be billed $100.00/month for maintenance during the mowing season. Mack moved to bill the owner this is not kept up, Knudsvig seconded; passed; unanimous.

  Benning inquired on mower for the summer. Rosholt contacted Steve Larson and he is willing to mow again this summer for the city. He agreed to the same contracted pay as 2002.

  Benning moved to adjourn, Knudsvig seconded; passed.

SPECIAL MEETING ~Friday, March 28, 2003    1:00 PM Mack Residence

Participating: Gene Rosholt,  Andy Mack,  Rhea Benning, and Derric Knudsvig

Recording: Jami Kirkeby

  The meeting was called to order by Mayor Rosholt on this date at 1:00 p.m. 

  Knudsvig moved to appoint Troftgruben as president of the council while Mayor Rosholt is gone, Mack seconded; passed, unanimous.

  Benning moved, Mack seconded to adjourn; passed, unanimous.  

REGULAR SCHEDULED MEETING ~Thursday, March 13, 2003    7:00 PM Buxton Fire Hall

Participating: Gene Rosholt,  Andy Mack,  Rhea Benning, and Greg Troftgruben

Recording: Jami Kirkeby 

The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m. February minutes were presented. Mack moved, Troftgruben seconded approval of the minutes; passed; unanimous.

The following bills were presented: Gf/Traill Water Chk#9541 $209.48, IRS Chk#9542 $231.41, North Dakota Rural Water Systems Chk#9543 $50.00, Waste Management Chk#9544 $2108.75, Traill County Tribune Chk#9545 $96.25, Rosholt Gravel & Excavating Chk#9546 $320.00, Xcel Energy Chk#9547 $555.45, and Jami Kirkeby Chk#9548 $453.98. Troftgruben moved to approve all bills, Mack seconded; passed; unanimous.

Discussion regarding city judge is tabled until April due to the fact the attorney wasn’t available to supply the city with information. Rosholt & Kirkeby will try contact Ross Keller and request his presence at the next meeting to find out the specifics.

Council discussed what to do with the administrative funds from the FEMA money. Kirkeby explained that an upgrade to the city computer would cost just as much as purchasing a new tower. So Kirkeby presented a quote from Best Buy for a new tower with Microsoft XP- Home Edition for a cost of $400.00. Troftgruben moved to purchase the tower from Best Buy, Mack seconded, passed unanimous. Kirkeby also presented a quote for a new HP V40SE printer/scanner/fax/copier at a price of $149.99, after rebate from Amazon.com. Troftgruben moved to purchase the item from Amazon, Mack seconded, passed; unanimous. 

Brenda Larson inquired on the garbage bill for the Buxton Community Development Apartment Complex. In 2001 the Development was getting charged $188.70/qtr. from the city. In 2002 the Development charges increased to $456.00/qtr. The increase came about when Kirkeby started billing the Development per apartment unit vs. just for the dumpster.  The reason Kirkeby started billing is way is that she reconciled the garbage bill from Waste Management and realized the city is being charged per unit vs. just for the dumpster. When contacting Waste Management, they stated the city has always been charged this way per our contract. In 2003 the Development charges increased to $492.00/qtr because of the landfill increase. Kirkeby is going to contact Waste Management and see if we can change the contract to state bill by dumpster instead of unit. She will also explain that this is low income housing and that they shouldn’t be charged so highly for garbage. Kirkeby will bill the Buxton Community Development with a charge for the dumpster only back to Q2 ’02 for Brenda to pay and after we hear back from Waste Management will make any adjustments needed. Troftgruben moved to correct the billing as stated above, Benning seconded, passed; unanimous.

Benning inquired on the sample from the lagoon. Rosholt reported that the sample didn’t get taken. Troftgruben said he will try to remember to take the sample within the next couple weeks. 

Rosholt inquired on purchasing a building permit from the city for construction over $1,000 on his house. Kirkeby received a check in the amount of $5.00 for the purchase of the permit and will get to Rosholt to display until the project is completed.

REGULAR SCHEDULED MEETING ~Thursday, February 13, 2003    7:00 PM Buxton Fire Hall

Participating: Gene Rosholt,  Andy Mack,  Rhea Benning, Derric Knudsvig, and Greg Troftgruben

Recording: Jami Kirkeby

The meeting was called to order by Mayor Rosholt on this date at 7:00 p.m. Benning wasn’t present until after the FEMA discussion. January minutes were presented. Knudsvig moved, Mack seconded approval of the minutes; passed; unanimous.

The following bills were presented: Jami Kirkeby $453.98 Chk#9522; Traill County Treasurer $250.00 Chk#9523; Firehall $50.00 Chk#9524; Traill County Treasurer $297.64 Chk#9532; Gaffaney’s $15.28 CHk#9527; GF/Traill Water $212.87 Chk#9525; Xcel Energy $1,162.24 Chk#9526; North Star Co. $92.00 Chk#9531; Buxton Rural Fire Dist. $90.00 Chk#9528; Waste Management $2,108.75 Chk$9529; Traill County Tribune $108.35 Chk#9530; Ohnstad Twichell $56.00 Chk#9533; Rosholt Gravel & Excavating $520.00 Chk#9537. Mack moved to approve all bills, Troftgruben seconded; passed; unanimous.

  Duane Bjerke inquired on his taxes for the 4^th lot behind his shop. Kirkeby presented Proznik’s taxes for this lot as they share it. Council discussed and came to the conclusion that Proznik hasn’t been paying for his portion of the lot, which means that Duane has over paid his taxes by $225.90.  Greg moved to cut a check to Duane Bjerke in the amount of $225.90 for reimbursement of the City’s mistake in calculating his taxes, Knudsvig seconded; passed; unanimous. Going forward Duane Bjerke will be charged for 1/3 of the lot, or $20.29/year, and John Proznik will be charged for the rest of the lot, or $112.95/year. Check #9534 was cut at the meeting to Duane Bjerke.

  Proznik came and updated the council on the City of Buxton becoming a “tree city”.  Buxton becoming a “tree city” isn’t a cost to the city if we get grant money. We need to have a celebration once a year, or otherwise known as Arbor Day, approx. scheduled for 9-7-03.  The park board won’t know if we’ve received grant money until a future date. Report from park board at a later date.

  Discussion regarding city judge is tabled until February due to the fact the attorney wasn’t available to supply the city with information. Rosholt will contact Ross Keller and find out the specifics.

  Council reviewed the FEMA reports again this month and came to the conclusion that we have paid for most of the expenses due to the July ’02 flood. The following checks were cut at the meeting to complete the payments for the services rendered due to the July ’02 flood in case FEMA asks the city for proof of payment for services rendered. Alan Watson $2800.00 Chk#9535; Buxton Fire Hall $3500.00 Chk#9536; Gene Rosholt $2070.00 Chk#9538.  These checks will be presented to each business/individual and explained that we need to prove to FEMA that we paid our expenses from the flood. The city would appreciate any donation back that the business/individual would give but isn’t expecting anything.

Council discussed what to do with the administrative funds from the FEMA money. Thoughts included a new printer/scanner/fax/copier, update to computer and storage of files in the Buxton Firehall. Kirkeby will contact Computer Renaissance and Best Buy for quotes on updating the computer and will get quotes for the printer from businesses. Decision to be made at March’s meeting. Troftgruben moved to pay the Buxton Rural Fire Dist. $300.00/ yr. for the use of the Firehall for voting, council meetings, and storage of files; Mack seconded; passed; unanimous.

Kirkeby reported that the City of Buxton has a new email address.  CityofBuxton@gra.midco.net. If anyone needs to contact Kirkeby, auditor, in regards to anything, please feel free to use the above email address. Kirkeby will send an email to the council for their records.

Kirkeby presented brochures regarding Christmas decorations. Council reviewed prices and discussed whether the city should purchase new decorations, there is a discount of 40% if ordered by Feb. 28th, 2003, thru Main Street Designs. Troftgruben moved to buy 2 bells, 2 snowflakes, and 4 trees, not to exceed $1400.00, minus shipping charges from Main Street Designs before 2/28/03, Benning seconded. Roll call– Troftgruben-I, Knudsvig-I, Benning-I, Mack-nay. 

Albert Kosney, area manager for Midcontinent Communications, reported on the high speed Internet progress in Buxton. Service will be available starting Feb. 16th to all residents in Buxton that are interested. He also answered questioned that the council had, with the main one being how much is service. Albert reported that if you purchase a modem from Midcontinent the monthly service will be $29.95 and if you rent the modem it’s $39.95.  Also questioned was if Midcontinent could get a line to the east side of the railroad as there are 4 businesses interested in having the Internet. Albert said he would find out some information/costs of doing that and get back to the council.

Rosholt reported that the lagoon had overflowed during last week. Benning and him went and looked at the dike and saw that it wasn’t eroded but since he did receive a call from the Health Department we need to take a sample on Wednesday night to Grand Forks and get it dispatched. Rosholt will try get it done on Wednesday, Feb. 19, 2003.

Rosholt questioned if Kirkeby knows how much the website is to run off the Halstad server. Kirkeby didn’t know, so Rosholt is going to check with Nancy Newcomb, website creator, and see if she can find out.

REGULAR SCHEDULED MEETING ~Thursday, January 9, 2003    7:00 PM Buxton Fire Hall

Participating: Gene Rosholt,  Andy Mack,  Rhea Benning

Recording: Jami Kirkeby

The meeting was called to order by Mayor Rosholt on this date at 7:30 p.m. December minutes were presented. Benning moved, Knudsvig seconded approval of the minutes; passed; unanimous.

The following bills were presented: Chk#9515 GF/Traill Water $239.73, Chk#9516 Traill County Tribune $62.70, Chk#9517 Waste Management $2004.50, Chk#9518 Xcel Energy $40.99, Chk#9519 Jami Kirkeby $453.98, Chk#4520 Traill County Treasurer $1000.00, and Chk#9521 Rosholt Gravel & Excavating $680.00. Troftgruben moved to approve all bills, Mack seconded; passed; unanimous.

Duane Bjerke inquired on his taxes for the 4^th lot behind its shop. He is looking to sell the lot but his taxes are over priced with street specials when there is no street there. Kirkeby is going to request Proznik’s taxes to see what his taxes state. Report at February’s meeting.

Discussion regarding city judge is tabled until February due to the fact the attorney wasn’t contacted for information. Rosholt will contact Ross Keller and find out the specifics.

Kirkeby reports on FEMA reports for the July 2002 flood.  All the funds received aren’t reconcilable to the submitted claims from July, Kirkeby contacted FEMA and got documentation on funds received. Kirkeby and Rosholt will meet to try reconcile before February’s meeting. No action taken.

Council discussed areas to use the administrative funds received from FEMA. Thoughts included new printer/fax/copier/scanner, upgrade to computer, and storage for city files. Kirkeby will check into pricing on printer/fax/copier/scan and upgrade to computer. Knudsvig will check on using Fire Hall office to store city files. No action taken.

Troftgruben moved to pay Fire Hall $50.00 for use during 2002 election, Benning seconded; passed; unanimous.

Council discussed the City of Buxton’s website. Updates haven’t been happening on the city property available. Kirkeby contacted Nancy Newcomb, website consultant, and asked her to update with property for sale. Also the council minutes weren’t updated from December. Kirkeby sent to Newcomb to post. No action taken.

Knudsvig purchased pad locks and keys for the city lift station. Rosholt will update locks and get keys made for the council members. No action taken.

Kirkeby reported that the City of Buxton has been awarded as a “Tree City.” No action is needed until September when we’ll need to bill the residents.

Mack presented the building permit that the will be used for any construction over $1,000.00. Any resident that has new construction over $1,000.00 will need to purchase a $5.00 building permit and display them until your construction is done.

Burning in city limits continues to happen. Council decided to send Lonnie Johnson a letter with the city ordinance stated, Kirkeby will send letter.

Troftgruben inquired about maturity dates of city CD’s. Kirkeby will review the CD’s and contact First State Bank if needed. Report at February’s meeting.

Troftgruben moved to adjourn, Benning seconded; passed.  

REGULAR SCHEDULED MEETING ~Thursday, December 11, 2002    7:00 PM Buxton Fire Hall

Participating: Gene Rosholt,  Andy Mack,  Rhea Benning

Recording: Jami Kirkeby

The meeting was called to order by Mayor Rosholt on this date at 7:30 p.m. The Central Valley School Board presented the council with the Bond Issue Vote for the addition of a gymnasium. 

November minutes were presented. Mack moved, Benning seconded approval of the minutes; passed; unanimous.

The following bills were presented: Chk#9513 Jami Kirkeby $596.34, Chk#9509 ND State Auditor’s Office $3,960.00, Chk#9514 Rosholt Gravel & Excavating $1,980.00, Chk#9506 Xcel Energy $598.76, Chk#9507 US Postmaster $24.00, Chk#9508 Traill County Tribune $123.20, Chk#9510 Gf/Traill Water $222.31, Chk#9511 Waster Management $2,004.50, Chk#9512 IRS $231.60. Benning moved to approve all bills, Mack seconded; passed; unanimous.

Benning moved to amend the 2002 budget for the extra expense in state auditor’s fees, Mack seconded; passed; unanimous. Mack moved to research into why the bill was so high, Benning seconded; passed; unanimous. Kirkeby will follow up.

Discussion regarding city judge is tabled until January due to the fact the attorney wasn’t contacted for information. Rosholt will contact Ross Keller and find out the specifics.

Kirkeby reports on FEMA reports for the July 2002 flood.  All the funds received aren’t reconcilable to the submitted claims from July, Kirkeby will contact FEMA and get documentation on funds received. Updated report in January. No action taken.

City received one bid from Rosholt Gravel & Excavating for 2002-2003 snow removal. Mack moved to except Rosholt bid for $80/hour, Benning seconded, passed; unanimous.

Kirkeby reported on Lake Agassiz project. This was the final hearing and no objections were made. Kirkeby will follow up with Lake Agassiz to finalize the project. No action taken.

Benning inquired on the snow fence for the trailer court. Mack reported that he and Knudsvig will get the snow fence attached to the ball diamond fence.

Rosholt reported on Christmas lights. The City of Reynolds got 8 new Christmas decorations for $1800.00.  Rosholt will follow-up with Reynolds to get more information.

Council discussed the idea of having a Christmas light contest in 2003. Kirkeby will put on agenda for next November. 

Mack moved to adjourn, Benning seconded; passed.  

REGULAR SCHEDULED MEETING ~Saturday, November 14, 2002    7:00 PM Buxton Fire Hall

Participating: Gene Rosholt,  Andy Mack, Derric Knudsvig, Rhea Benning

Recording: Jami Kirkeby  

The meeting was called to order by Mayor Rosholt on this date at 7:30 p.m. Knudsvig moved, Mack seconded approval of the minutes, Benning requested the minutes be updated to reflect her leaving during October’s meeting; passed; unanimous.

The following bills were presented: Chk#9493 Jami Kirkeby $453.98, Chk#9494 Steve Larson $107.46, Chk#9495 Xcel Energy $610.12, Chk#9496 First State Bank $4,297.50, Chk#9497 Johnston Fargo Culvert $866.10, Chk#9498 Ohnstad Twichell $270.00, Chk#9499 ND Municipal Bond Bank $650.00, Chk# 9500 Waste Management $1759.50, CHk#9501 ND Sewage Pump Lift Station $150.00, Chk#9503 GF/Traill Water $256.41, Chk#9504 Cenex $32.79, Chk#9505 Traill County Tribune $9.90. Mack moved to approve all bills, Knudsvig seconded; passed; unanimous.

Discussion regarding city judge is tabled until December due to the fact the attorney wasn’t contacted for information.

Kirkeby reported on North Dakota Department of Health reports. The city has 2 defects: 1.) Erosion on the dike – Knudsvig will check on rock fill to put around the dike to eliminate erosion for spring. Depending on the weather this can still be done this fall  2.) Lift station records – Knudsvig will be responsible for monthly records.  Benning moved to have new paddle locks and keys purchased and made for all council members in case of emergencies, Knudsvig seconded; passed; unanimous.

Kirkeby reports on FEMA reports for the July 2002 flood.  All the funds received aren’t reconcilable to the submitted claims from July, Kirkeby will contact FEMA and get documentation on funds received. Updated report in December. No action taken.

City received one bid from Rosholt Gravel & Excavating for 2002-2003 snow removal. Mack moved to except Rosholt bid for $80/hour, Benning seconded, passed; unanimous.

Kirkeby reported on Lake Agassiz project. This was the final hearing and no objections were made. Kirkeby will follow up with Lake Agassiz to finalize the project. No action taken.

Kirkeby reports on the audit for 2000-2001 books. All recommendations from the State Auditor’s Office were read aloud. Mack moved to increase the bond coverage to $25K, Knudsvig seconded, passed; unanimous.

Mack requested that a letter be sent to GF/Traill Water stating that the gate valve risers in the alley between Ives St. and Neill will not be the city’s responsibility if hit and damaged.

Benning inquired on the status of the cable upgrade from Midcontinent Communications. Council hasn’t heard anything about the update from Midco. No action taken.

Council discussed putting a snow fence on the west side of the ball diamond.  Knudsvig moved to hook 150ft. of snow fence onto the ball diamond fence, Benning seconded; passed; unanimous.

Kirkeby reported that there are still residents parking on the street. Kirkeby will contact Traill County Sheriff’s Office and have them give a one time warning and second time ticket of $25.00 for parking on city streets.

Rosholt reported that the Christmas decorations need to have bulbs replaced. Benning will replace bulbs needed and Rosholt will put them up on Broadway after Thanksgiving.

REGULAR SCHEDULED MEETING ~Saturday, October 12, 2002    7:30 PM Buxton Fire Hall

Participating: Gene Rosholt,  Greg Troftgruben, Derric Knudsvig, Rhea Benning

Recording: Jami Kirkeby   

The meeting was called to order by Mayor Rosholt on this date at 9:30 a.m. Benning moved, Troftgruben seconded approval of the minutes from September 19^th, 2002 and the special meeting on October 4^th, 2002; passed; unanimous.

The following bills were presented: Waste Management $2,004.50, Jami Kirkeby $453.98, Steve Larson $336.00 Traill County Highway Dept. $750.00, Troftgruben moved to approve all bills, Benning seconded; passed; unanimous.

Kirkeby presented the council with a spreadsheet of past due garbage and sewer bills. Council reviewed and decided to publish names and amount due to the city.

Gene Akset - $238.16; Henry Clemens - $112.92; Da